Senior Project Assistant (EPC)

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International Organisation for Migration
  • Post Date: December 19, 2023
  • Applications 0
  • Views 101
Job Overview

Summary of organization and role.

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants

Context:

The International Organization for Migration (IOM) Solomon Islands implements a range of national and regional projects aimed at addressing migration challenges and delivering increased protection and assistance to vulnerable populations in partnership with government, civil society, other United Nations (UN) partners, regional bodies, and private sector counterparts.

Through research, policy interventions, capacity building and outreach, these projects aim to develop sustainable solutions to reduce systemic vulnerabilities, to strengthen coordination frameworks and mechanisms, and to provide increased support to vulnerable populations, including victims of trafficking, exploited and abused migrants, and those displaced, or at risk of being displaced, by disasters.

Under the overall supervision of the Project Manager and the direct supervision of the National Programme Officer, the Senior Project Assistant (MECC) will be responsible and accountable for providing administrative and logistical support to the implementation and monitoring of programming related to disaster displacements and strengthening resilience against disaster and climate change related fragility in the Solomon Islands.

Key tasks to be performed.

  1. Following direction provided by the National Programme Officer and the Project Manager, support the implementation of programming related to Migration, Environment and Climate Change (MECC), Emergencies and Post Crisis (EPC), and disaster displacement preparedness and response, including the implementation of the financial, logistical, administrative, and technical aspects in accordance with IOM’s policies.
  2. Support project implementation according to the work plan and document results of disaster risk reduction and climate change adaptation programming.
  3. Coordinate with project staff to facilitate community consultations and discussions across provinces, including supporting the implementation of focus group discussions and key informant interviews with community members.
  4. Promote and contribute to the integration and mainstreaming of gender, protection, and human rights, particularly in the context of evacuation, shelters and disaster risk management.
  5. As requested by the National Programme Officer, participate in select meetings, workshops and events, and prepare relevant reports or minutes accordingly.
  6. In compliance with project visibility guidelines, assist with the production and dissemination of communication materials to document project activities, achievements and impacts.
  7. Under the supervision of the National Programme Manager, support to organize and deliver capacity building activities, including on Evacuation Center Management & Displacement (ECMD), to build capacity of staff, partners, government officials and other humanitarian actors.
  8. As requested by the National Programme Officer, coordinate with Government (National and Provincial), International Non-Government Organizations (INGOs), NGOs, Civil Society Organizations (CSOs) and Academia to implement project activities.
  9. Coordinate logistical and technical preparation of key documents, including assistance in preparation and dispatch of letters of invitation, receipt of confirmations, sourcing of venues and food and beverage services.
  10. Undertake skills development and training as required in order to enhance professional and technical capacities.
  11. Perform other related duties as may be assigned.

Skills required for the role.

  • Excellent writing skills, including an ability to analyse and present information concisely to diverse audiences.
  • Proven skills in disaster displacement and preparedness response.
  • Proven skills in external communications and supporting community discussions.
  • Capacity for creative thinking.
  • Team-oriented, but with capacity to work independently and with minimal supervision.
  • Personal commitment, efficiency and flexibility.
  • Strong organizational and time management skills, and ability to deliver under tight timelines.
  • Understanding of IOM policies, procedures and institutional tools will be considered an advantage.

Experience required for the role.

  • Experience in providing administrative and logistical support to the implementation of projects or programming.
  • Experience in facilitating training, knowledge sharing, and learning events.
  • Experience in liaising with relevant government authorities, including the National Disaster Management Office (NDMO), Ministry of Environment, Climate Change and Disaster Management (MECDM), the Ministry of Infrastructure Development (MID), as well as relevant provincial government counterparts and the UN will be considered a distinct advantage.
  • Experience in working on disaster risk reduction (DRR) activities at the community level (specifically in the provinces).
  • Experience and understanding of the migration and mobility context in Solomon Islands and the wider Pacific region will be considered a distinct advantage.

Qualification required.

Education

  • University degree in Political or Social Sciences, Development Studies, International Relations or Law from an accredited academic institution with five years of relevant professional experience; or
  • High School diploma with seven years of relevant professional experience.

How to apply (include email contact, phone, address, contact person.

Interested candidates are invited to submit their applications via email to IOM Solomon Islands Resource Management [email protected] by 15 January 2024 at the latest.

Kindly indicate the reference code SVN-SB10-002/2023 followed by your full name in the subject line. Applications should include:
a) Cover letter
b) CV
c) IOM Personal History form which can be downloaded from this link https://australia.iom.int/careers (please click on Personal History Form), or go directly to this link to download the Personal History Form: Link

In order for the applications to be considered valid, IOM only accepts the full application documents indicated above to be duly completed and emailed to [email protected].

Only shortlisted candidates will be contacted.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Women are encouraged to apply for this position

Any additional information.

Languages
IOM’s official languages are English, French, and Spanish.

Required
For this position, fluency in English and of Solomon Islands Pidgin is required (oral and written).

Desirable
Working knowledge of additional local languages of the Solomon Islands is an advantage.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database https://whed.net/home.php

Required Competencies

VALUES– All IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
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