Reports Officer

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  • Post Date: September 4, 2023
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Job Overview

Description of assignment title: Reports Officer

Assignment country: Fiji

Expected start date: 03/01/2023

Sustainable Development Goal: 17. Partnerships for the goals

Volunteer category: International UN Volunteer Specialist

Host entity: UNICEF

Type: Onsite

Duration: 24 months

Number of assignments: 1

Duty stations: Suva


Mission and objectives

UNICEF promotes the rights and wellbeing of every child, in everything we do. Together with our partners, we work to translate that commitment into practical action, especially for the most disadvantaged children. In the Pacific we work in Cook Islands, Fiji, Kiribati, Marshall Islands, Federated States of Micronesia, Nauru, Niue, Palau, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu, Vanuatu: These 14 Pacific island countries are home to 2.3 million people, including 1.2 million children and youth, living on more than 660 islands and atolls stretching across 17.2 million square kilometres of the Pacific Ocean, an area comparable to the combined size of the United States of America and Canada. Kiribati, Marshall Islands, Federated States of Micronesia, Solomon Islands, and Tuvalu are classified as Fragile States according to World Bank/OECD criteria. All 14 Pacific island countries have ratified the UN Convention on the Rights of the Child, but only a third are on track with reporting obligations.


The UNICEF Multi-Country Office in the Pacific has embarked into the first year of its 2023-2027 country programme, with an expanded focus on partnerships, resource mobilization and donor relationships. Much of the work of UNICEF across the 14 Pacific countries it supports requires adequate attention to monitoring and reporting of progress and demonstrating results for children, which needs to be properly and effectively documented and communicated to partners. The strengthening and diversification of donor portfolios, new engagement with partners and proactive fundraising requires a substantial amount of high-quality writing and reporting in support of the CP implementation. Aside from the regular mid-year and annual reports and donor reports, the production of donor proposals will be stepped up to ensure funding of the country programme.

Task description

Under the direct supervision of the Partnerships Specialist at the P3 level, the individual will:

  •  Provide technical assistance in editing of MCO Annual Report and other country programme documents.
  •  Ensure regular monitoring and follow up of donor reports that are due by maintaining a system for tracking donor reports and proposals.
  •  Assist programme sections in the preparation of donor proposals and in case of emergency situation reports and appeals.
  •  Review and finalize donor reports received from Programme sections, related to the humanitarian and development programmes, as well as the Consolidated Emergency Report (if necessary).
  •  Prepare the following emergency and non-emergency and ad-hoc products such as donor reports, infographics, presentations, briefing notes, and other documents related to UNICEF Pacific Multi Country Office grants.
  •  In close coordination with the Planning and Monitoring team, ensure that results-based in-formation from partners’ progress reports and other monitoring tools, are reflected and used in donor reports
  •  In close coordination with COs, Programme, Communications and Partnerships, support re-source mobilization efforts by producing quality donor reports and timely inputs for fundraising proposals
  •  Systematically screen and cross-check internal and external reports, information and communication material for accuracy and consistency.
  •  Any other related tasks as required by the Supervisor.

Eligibility criteria

Age: 27 – 80


Candidate must be a national of a country other than the country of assignment.


Required experience

4 years of experience in writing technical documents, applying analytical skills. o Ability to organize, compile and summarize inputs from different writers, provide clarity using result-based languages. o Ability to synthesize complex documents into key messages. o Experience in project formulation, implementation, and monitoring of humanitarian actions. o Experience in developing and implementing visualization of reports / dashboards o Strong organizational, self-management and communication skills o Commitment to CRITAS (care, respect, integrity, trust and accountability, sustainability) values o Experience with editing and proofreading UN documents and familiarity with UNICEF’s style and UN editorial manual desirable. o Advocacy and presentation skills. o Experience in the context of humanitarian action in the Pacific Region. o Familiar with children’s rights and gender issues in the context of humanitarian action. o Experience in Information Management, including collection, processing, and analyzing data to generate information products.

Area(s) of expertise

Communication, Economics and finance, Development programmes

Driving license


English, Level: Fluent, Required

Required education level

Master degree or equivalent in social research and statistics, social and economic development, international cooperation, communications, Sociology, or another relevant technical field.

Competencies and values

☒ Accountability ☒ Adaptability and Flexibility ☒ Building Trust ☒ Commitment and Motivation ☒ Communication ☒ Creativity ☒ Ethics and Values ☒ Integrity ☒ Planning and Organizing ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Working in Teams

Other information

Living conditions and remarks

The UNICEF office is based in Suva city centre. Suva is the bustling capital city of the Fiji Islands with a population estimated at 175,000 including the suburbs. Located on the south-eastern coast of the main island of Viti Levu, Suva is the administrative and political centre of the country. It is one of the South Pacific’s largest and most sophisticated cities and home to many regional and international development organizations, including (list UN agencies), agencies and high commissions (Forum Secretariat etc). Suva is a very multicultural city which is reflected by the different mosques, churches, temples and cultural centres. Residencies can be found within 5-10 minutes walking distance of the office and UNVs would not need private transport as public transport is plentiful, safe and good value. Extensive information on living in Suva can be found here: The Security Level in Suva is classified as Minimal (Level 1) as per the UN security management system in Fiji. UNDSS advises UN Staff to exercise normal safety and security precautions. Cyclone season is November to April. Driving, particularly at night, can be dangerous due to insufficient street lighting, stray animals, and poor-quality roads. Robbery, theft, assault, including gender-based violence does occur. Crime is generally opportunistic; however, incidents occur more frequently in urban areas and at night. Staff advised to be particularly careful in the downtown Suva area at night. Outbreaks of endemic mosquito-borne illnesses (including dengue fever) are common. Staff arriving are required to obtain their TRIP Security Clearance prior to travel and attend the regional security orientation brief (Wednesdays at 10hr00) located at UNDSS.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Reasonable accommodation

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.

Note on Covid-19 vaccination requirements

In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.

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