National Finance and Human Resources Officer

Application deadline date has been passed for this Job.
This job has been Expired
International Organisation for Migration
  • Post Date: December 19, 2023
  • Applications 0
  • Views 63
Job Overview

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The International Organization for Migration (IOM) Solomon Islands implements a range of national and regional projects aimed at addressing migration challenges and delivering increased protection and assistance to vulnerable populations in partnership with government, civil society, other United Nations (UN) partners, regional bodies, and private sector counterparts.

Through research, policy interventions, capacity building and outreach, these projects aim to develop sustainable solutions to reduce systemic vulnerabilities, to strengthen coordination frameworks and mechanisms, and to provide increased support to vulnerable populations, including victims of trafficking, survivors of Gender-Based Violence (GBV), exploited and abused migrants, and communities at risk of displacement or relocation due to natural hazards and slow onset disasters such as sea level rise.

Under the overall supervision of the Chief of Mission (CoM) in Canberra, Australia, and direct supervision of the Head of Resource Management and, in collaboration with relevant units at RO Bangkok and the Administrative Centres, the successful candidate will support financial, and human resources (HR) functions of the Mission.

Key tasks to be performed.

FINANCE:

  1. Support Head of Resource Management to plan and monitor the financial management for the Mission and supervising the preparation of financial and donor reports.
  2. Support Head of Resource Management to ensure compliance with regard to finance, administrative and HR policies and practices, including establishment of missionspecific procedures, guidelines and practices.
  3. Prepare month end closure and bank reconciliation and ensure that debtor/creditor accounts are cleared in a timely manner and review all other outstanding financial matters with banks and suppliers.
  4. Support Head of Resource Management to prepare annual budget for the CO, oversee budget control process and analyze variances between budget and actual expenditures. Work with project managers in the preparation of budgets for new programmes/ projects maintaining proper coordination internally.
  5. Support Head of Resource Management to ensure the maintenance of the financial reporting system for CO’s projects and that activity expenditures are tracked according to IOM’s and the CO’s standards.
  6. Support Head of Resource Management for the Financial and HR activities of the Mission in accordance with the Organization’s regulations and procedures. In particular, supervise staff working in preparation of National staff contracts and Personnel Action forms (PA), monitoring that all staff members have a signed valid contract in file.
  7. Support Head of Resource Management to prepare monthly staff projectization and payroll for national staff and verify its accuracy and timeliness. Monitor and inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

HUMAN RESOURCES

  1. Assist in coordinating and monitoring the Human Resources management functions in the mission in accordance with the organization’s policies, procedures, and practices.
  2. Coordinate pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrolment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.
  3. Perform assigned role(s) in PRISM HR; monitor consistency and accuracy of data; verify eligibility for allowances and other benefits; monitor and follow-up on contractual situation and entitlements, and coordinate prompt actions; generate, edit, review, and monitor correctness of reports, contract extensions, personnel actions, and other related documentation.
  4. Monitor attendance and leave administration; generate, edit, and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in PRISM.
  5. Carry-out, coordinate and monitor a wide range of Human Resource actions including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases and coordinate with the Regional Office, Administrative Centres and Human Resource Management in Geneva as appropriate.
  6. Support Planning and coordinating the organization of Human Resource events including staff development and training activities with the Staff Development and Learning Unit and maintain updated records. Participate in assessments of staff training and development needs.
  7. Perform such other duties as may be assigned.

Skills required for the role.

  • Familiarity with financial oversight and public administration.
  • Knowledge of International Public Sector Accounting Standards (IPSAS).
  • Knowledge of SAP highly desirable.
  • Advanced knowledge of Microsoft Office, especially Excel.
  • Knowledge of IOM finance, procurement and HR procedures and rules.
  • Knowledge of the IOM project management cycle an advantage.

Experience required for the role.

  • Experience in financial and human resources management, accounting and budgeting.
  • Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises.

Qualification required.

Education

  • Bachelor’s degree in finance, Accounting, Business Administration, Management, Logistics, Procurement, or a related field from an accredited academic institution with two years of relevant professional experience.

How to apply (include email contact, phone, address, contact person).

Interested candidates are invited to submit their applications via email to IOM Solomon Islands Resource Management [email protected] by 15 January 2024 at the latest.

Kindly indicate the reference code SVN-SB10-003/2023 followed by your full name in the subject line. Applications should include:

a) Cover letter
b) CV
c) IOM Personal History form which can be downloaded from this link https://australia.iom.int/careers (please click on Personal History Form), or go directly to this link to download the Personal History Form:Link

In order for the applications to be considered valid, IOM only accepts the full application documents indicated above to be duly completed and emailed to [email protected].

Only shortlisted candidates will be contacted.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Women are encouraged to apply for this position.

Any additional information.

Languages
IOM’s official languages are English, French, and Spanish.

REQUIRED
For this position, fluency in English is required (oral and written).

DESIRABLE
Working knowledge of Solomon Islands Pidgin is an advantage.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database https://whed.net/home.php

Required Competencies

VALUES – All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Job Detail
Shortlist Never pay anyone for job application test or interview.