Finance and Project Assistant – Promoting Just, Engaged, Civic-minded and Transparent Governance in the Pacific Project (PROJECT Governance)
- Attractive local package
- Friendly and supportive team environment
- Join the principal development organisation in the region
The Pacific Community (SPC) invites applications for the position of Finance and Project Assistant – Promoting Just, Engaged, Civic-minded and Transparent Governance in the Pacific Project (PROJECT Governance) located at its regional office in Suva, Fiji.
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health, geoscience, and conservation of plant genetic resources for food and agriculture.
The Human Rights and Social Development Division has a vision for just, equitable and resilient Pacific societies and it aims to achieve this by advancing human rights, equality and social inclusion for all Pacific people, grounded in cultural values and principles.The work of this Division includes work previously undertaken by the Regional Rights Resource Team (RRRT) in the area of human rights and the Social Development Programme (SDP) in the areas of gender equality and social inclusion, culture and youth development.
In line with its vision, the work of the Division will encompass the following focal areas:
- Objective 1: Governance for human rights and social development: Strengthen inclusive, transparent and active governance for human rights and social development.
- Objective 2: Gender equality and social inclusion: Mobilise, empower and build conditions for gender equality, equity and social inclusion in society and development.
- Objective 3: Culture: Promote, preserve and protect positive expressions of culture.
- Objective 4: Social innovation and learning: Enhance knowledge, learning and innovative solutions to accelerate impact on human development priorities.
The USD 20 million donor-funded ‘Promoting Just, Engaged, Civic-minded and Transparent Governance in the Pacific Project’ (‘PROJECT Governance’) is focused on strengthening democratic institutions and promoting sound, just, and responsive governance in the Indo-Pacific region. The activities of Project Governance will improve the functioning of government institutions, civil society organizations and media as well as promoting transparency and accountability, opportunities for representation and inclusion of citizen interests in political and decision-making processes, upholding the rule of law, strengthening democratic institutions, and protecting rights and civil liberties, especially of women and other marginalized sectors.
The Finance and Project Assistant will support the HRSD PROJECT Governance in the preparation of donor reports, organizing logistics for travel and workshops, regional events and will also provide administrative support in the implementation of the project.
The key responsibilities of the role include:
- Project Accounting and Financial Management
- Travel and Logistics for Meetings and Events
- Project and overall program administrative support
- Support to Sub Grant Management
For a more detailed account of the key responsibilities, please refer to the job description online.
Key selection criteria
- A university degree in finance or accounting or a related field
Knowledge and experience
- At least 3-4 years’ experience in project accounting in an international or regional organization
- Demonstrated experience with financial management information systems such as Navision software
- Experience in travel and logistics management
- Experience in managing procurement, purchase orders, invoicing, payment, and other finance processes
- Demonstrated organizational, administrative, and multi-tasking skills
- Experience in airline ticketing and communicating with airline agents
- Strong interpersonal skills with an ability to work across a wide range of individuals in a multicultural environment
- Excellent English communication skills (oral and written) with a working knowledge of French being an advantage
Interpersonal skills and cultural awareness
- Cross-cultural skills and the ability to work with team members from different cultural backgrounds
Salary, terms and conditions
Contract Duration – 3 years
Remuneration – This is a full-time position at Band 7 in SPC’s 2021 salary scale, with a commencing taxable salary range of 2,232-2,790 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.
Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.
Closing Date – 1 September 2021 at 11:45pm Fiji time
Applicants must apply online at http://careers.spc.int/.
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
- an updated resume
- contact details for three professional referees
- a cover letter detailing your skills, experience and interest in this position
- responses to all screening questions.
Please ensure your documents are in Microsoft Word or Adobe PDF format.
Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.
For international staff in Fiji, only one foreign national per family can be employed with an entity operating in Fiji at any one given time. The Pacific Community does not support dual spouse employment.
Please ensure that you respond to all the screening questions. If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.
- Refer to one example where you have been involved in the financial management of a project funded by sources external to your organisation. Please highlight two key lessons you have learned from that process.
- Relating to one procurement system with which you are familiar, identify three main principles of procurement and select the one principle you feel is most important and explain why you selected this particular principle.
- Please describe your experience in travel and logistics management/administration for fieldwork survey (or workshop), and identify three lessons learned.
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