Executive Assistant / Project Coordinator

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Douglas Pharmaceuticals
  • Post Date: December 27, 2022
  • Applications 0
  • Views 137
Job Overview

Douglas Pharmaceuticals Fiji Limited is a wholly owned subsidiary of New Zealand’s Largest Privately-Owned Pharmaceutical Company, with a modern Pharmaceutical Manufacturing and Research Facility in Nadi, Fiji. The ideal candidate will provide top-level assistance for The General Manager of Douglas Fiji. They should be well organized and be comfortable scheduling meetings and responding to emails on the Generals Managers behalf. Lastly, the individual should be able to draft documents and help the executive of Douglas Fiji with any necessary meeting preparations arranging travel agendas with other arrangements.

Principal Accountabilities:

  • Reading, monitoring, and responding to the manager’s email,
  • Preliminary drafting of correspondence on the manager’s behalf,
  • Diary management, planning and organizing meetings,
  • Organizing complex- Local & Oversees travel, Accommodation.
  • Noting points and writing minutes,
  • Preparing papers for meetings,
  • Preparing presentations,
  • Managing and reviewing filing and office systems,


  • Managing ad hoc projects
  • Calendar Appointments for General Manager & Management
  • Prepare reports, email correspondence, special projects, etc.
  • Assist in follow up of actions items.
  • Review and edit all written Materials.
  • Sorts, logs and distribute all incoming mail, identifies mail that needs immediate attention.
  • Able to organize & prioritize duties on a daily weekly & monthly basis.


  • Proficient in Microsoft Office Suite
  • Well organized, detail oriented, ability to multi-task with great follow-up skill
  • Excellent Communication skills – Written & Verbal.
  • Ability to work and collaborate in Team Environment.
  • Tertiary Qualifications – Diploma in Secretarial/Administration/Office Management

The position offers an opportunity of learning and future advancement at the strategic level. In return company will offer the successful candidate excellent working conditions, competitive remuneration and a great team environment!

Job Detail
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