Documentation Officer [Export]

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Carpenters Shipping Solomon Islands
  • Post Date: November 3, 2022
  • Applications 0
  • Views 114
Job Overview

Purpose of the Job:

  • To effectively execute and efficiently handle documentation activities as per standard process.
  • To Maintain the Flow of Export Documentation for Export Shipments

Scope of work:
To receive export cargo bookings, update Principal’s system, generate & compile documentation and ensure timely shipment in compliance with shipper & Principal’s instructions.

Major Responsibilities of the Job

  • To coordinate between Customers, Sales team, Branch Offices & POD

o Receives bookings and forwarding instructions from shipper and create the booking into the Line system.
o Ensures that all bookings are updated and firmed on the system.
o Sends Booking Confirmation to Shippers and Branch offices.
o Liaising with shippers and Principals
o Prepares pre-receival list for export container gate passes.
o Registers all full container load in N4 – Port Terminal system.
o Generates Bill of Lading, Manifests and Invoices
o Keep shipper informed about shipment &, vessel status.
o Reconciles final bookings in the system against final load list.
o Monitors all paid shipments and issues Telex Release or Original Bill of Lading.
o Compiles final documents such as draft, original BL, invoice, cargo & freight manifest.
o Prepares PNG PORTS Docs (EDI & Cargo Manifest)
o Prepares Documents for POD and notify POD for the cargo releases.
o Coordinates with POD Agent and Transhipment Port for the Connecting Vessels and ETA in Final Destination.

  • To handle export inquiries from the customers either through telephone or email.
  • T o maintain proper filing and updating of all departmental records.

Education and Experience:

  • Diploma/Degree level qualification.
  • Minimum of 3 years in a customer service management, sales equivalent role.
  • Experience in a high pressure, customer facing role.
  • Proven track record in building positive relationships with customers

How to Apply

Closing Date : Friday 25th November 2022 before COB 4:30pm

Submission of application.
Hand delivers to our office [ Carpenters Shipping, Savo Street Atasi Building]
Email – [email protected]

Job Detail
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