ADMIN CLERK – PARTS DEPARTMENT

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PNG Motors
  • Post Date: December 12, 2023
  • Applications 1
  • Views 52
Job Overview

The Administrative Clerk plays a crucial role in providing administrative support to the Administrative Officer and serves as the primary point of contact for the Department. In addition to supporting the Administrative Officer, the role involves acting as a receptionist and providing assistance to the National Parts Manager. The ideal candidate will possess excellent organizational and communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

1. Administrative Support:

  • Assist the Administrative Officer in daily administrative tasks.
  • Maintain and organize office records, documents, and files.
  • Draft and proofread correspondence, reports, and other documents as needed.
  • Coordinate meetings and appointments, including arranging conference rooms and necessary materials.

2. Receptionist Duties:

  • Serve as the first point of contact for visitors, clients, and employees.
  • Answer and direct incoming calls in a professional manner.
  • Greet and assist guests, ensuring a positive and welcoming experience.

3. National Parts Manager Support:

  • Provide administrative assistance to the National Parts Manager as required.
  • Assist in the coordination of inventory management and order processing.
  • Communicate with internal and external stakeholders regarding parts-related inquiries.

4. Communication:

  • Handle routine inquiries and correspondence promptly and professionally.
  • Maintain open lines of communication between departments and team members.
  • Distribute relevant information to appropriate personnel.

5. Data Entry and Record-Keeping:

  • Input data into relevant databases and systems.
  • Maintain accurate and up-to-date records of departmental activities.

6. Office Organization:

  • Ensure the office is organized and well-maintained.
  • Manage office supplies and place orders as necessary.

7. Collaboration:

  • Collaborate with team members to ensure seamless office operations.
  • Assist other departments as needed to support overall organizational goals.

Qualifications and Skills:

  • High school certificate or equivalent; additional qualifications in office administration are a plus.
  • Proven experience as an administrative clerk or in a similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Customer-focused with a positive and professional demeanor.
  • Ability to work independently and as part of a team.
  • Familiarity with basic office equipment and procedures.

HOURS OF WORK

Monday-Friday​ 8:00 a.m.to17:00 p.m.
Saturday​​ 8:00 a.m.to12:00 p.m.
NOTE: Only successful applicants will be notified for interview. Any application that does not conform to the minimum requirements will NOT be considered.

 

To Apply

To apply for this job simply click on the blue “Apply” button below. If you prefer to use email instead, please send your CV and other relevant documentation to [email protected]. Please include the Job ID “#18513” in the email’s subject to ensure your application is processed.

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