PURCHASING & PROCUREMENT OFFICER

About Ahura Resorts

Ahura Resorts is a family-owned Fijian company operating two iconic, award-winning properties: Malolo Island Resort and Likuliku Lagoon Resort. Our commitment to authentic experiences, sustainable practices and genuine Fijian hospitality depends on a reliable, responsive and well-controlled supply chain servicing remote island operations.

The Opportunity

We are seeking a capable and highly organised Purchasing & Procurement Officer to manage the end-to-end procurement process for both resorts. The position coordinates purchasing through Materials Control (MC), supplier performance, barge loading and manifests, delivery follow-up and invoice documentation. Success in this role requires commercial awareness, accuracy, urgency and strong daily collaboration with resort and mainland teams.

Key Accountabilities

Procurement & Supplier Management

• Source goods and services in line with resort standards, approved budgets, operational requirements and company policy.
• Raise and manage purchases through MC with correct approvals, coding and supporting documentation.
• Negotiate competitive pricing, delivery terms and credit arrangements, and monitor suppliers for quality, value and service.

Order Management & Island Logistics

• Plan and prioritise barge dispatches for Malolo and Likuliku, considering urgency, perishability and operational needs.
• Prepare accurate barge manifests, secure timely sign-off, and coordinate with Stores and Dispatch for complete and safe loading.
• Investigate shortages, damages and delivery variances promptly, and obtain replacements or supplier credits where required.

Operational Collaboration

• Liaise daily with Executive Chefs, Outlet Managers, Department Heads, Cost Controllers, Stores, Finance and Resort Management.
• Provide proactive updates on order status, delays, substitutions and stock constraints, and follow urgent requests through to completion.

Inventory, Cost Control & Finance Coordination

• Work with Stores and Cost Control to minimise stock-outs, excess holdings and avoidable procurement costs.
• Recommend suitable alternatives when pricing or availability changes and assist with stock reconciliations and variance reviews.
• Maintain complete purchase orders, delivery notes, manifests, invoices, price lists, supplier records and contract files.
• Submit supplier invoices to Finance within 8 hours of delivery, fully coded and matched to the relevant purchase order.
• Follow up missing invoices and credits and resolve pricing, quantity or documentation discrepancies with suppliers and Finance.

Compliance, Reporting & Team Support

• Comply with purchasing policies, delegated authorities, approval workflows and internal control requirements.
• Prepare weekly purchasing reports and barge summaries for management review.
• Support Stores and Logistics on peak dispatch days and provide leave cover within the procurement team when required.

Qualifications & Experience

• Diploma in Procurement, Supply Chain Management, Business Administration or a related field.
• At least 2 years’ purchasing or procurement experience, preferably within hospitality, resorts or an FMCG supply chain.
• Sound working knowledge of Materials Control (MC), or a comparable purchasing and inventory system.
• Experience in food and beverage purchasing, supplier coordination and cost control is highly desirable. Skills & Personal Attributes
• Strong organisation and prioritisation skills, with the ability to manage multiple deadlines and urgent operational needs.
• Confident communication, negotiation and supplier relationship management skills.
• High attention to detail, numerical accuracy and disciplined document control.
• Proficient in Microsoft Excel, Word and email; a valid Fiji driver’s licence is mandatory.
• Honest, reliable, punctual, professionally presented and willing to work early starts or late finishes when barge schedules require.

Working Conditions & Remuneration

The role is based at Ahura Resorts Head Office in Martintar, Nadi, with occasional travel to Malolo Island Resort or Likuliku Lagoon Resort. Moderate physical effort may be required when inspecting supplies, verifying manifests or assisting dispatch teams. A competitive remuneration package and benefits will be negotiated commensurate with qualifications and experience.

HOW TO APPLY

Please submit your application letter and current CV, including references and contact details, to:

Chief Financial Officer  |  [email protected]

PO Box 10044, Nadi Airport, Fiji  |  Applications close: 05 August 2026

www.ahuraresorts.com