Vuvale Outsourcing in Suva is seeking a highly organized and proactive HR Attache to provide comprehensive administrative support to our Senior Human Resource Officer. The successful candidate will play a critical role in ensuring the smooth functioning of these departments by managing day-to-day administrative tasks, coordinating communications, and assisting with various projects. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail.
In Fiji, we operate a professional purpose-fitted work environment in Nabua, Suva, with local Human Resources management. You will be a part of the 50+ strong Vuvale team, but also part of an overall international team.
DETAILS:
Location: Suva, Fiji
Basis: Attachment
Roster: Monday to Friday - approx. 9.30am – 6.30pm
Key Responsibilities
Human Resources Support:
- Assist with recruitment, including scheduling interviews and maintaining candidate records and conducting reference checks.
- Assist with maintaining Human Resource documentation, including personnel files, benefits information, and training records.
- Assist in organizing employee engagement initiatives and company-wide events.
- Assist in creating artwork for staff anniversaries, birthdays, staff biographies and other company events.
- Support Human Resources in maintaining compliance with policies and regulations.
- Assist in onboarding the new hires, allowing for smooth integration.
- Assist in the off-boarding process and procedures.
- Other duties as needed to fulfill the role.
General Administrative Tasks:
- Answer and direct phone calls, emails, and inquiries to appropriate personnel.
- Prepare and edit correspondence, memos, and reports as needed.
- Handle incoming and outgoing mail and packages.
- Maintain an organized filing system for both electronic and physical documents.
- Running errands as needed for the Management team.
- Other duties as needed to fulfill the role.
Requirements
- Some proven experience as an administrative assistant or in a similar role.
- Currently pursuing HR related studies are encouraged to apply.
Skills:
- Strong attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Ability to handle confidential information with discretion.
- Adaptability and ability to thrive in a fast-paced environment.
- Basic familiarity with Human Resource processes and financial terminology.
Interviews commence immediately.
