Vodafone Vanuatu is seeking a Human Resources & Administration Officer to be based in Port Vila.
Mission
The Human Resources & Administration Officer provides support in employee lifecycle management, including contracts, renewals, recruitment, onboarding, and general HR administration. The role also serves as a backup for payroll processing in the absence of the Payroll Officer & HR Assistant, ensuring business continuity.
Key Responsibilities
A. Human Resources Administration
- Prepare, issue, and maintain employment contracts, renewals, and related HR letters. ▪ Support the recruitment process: post job adverts, screen applicants, schedule interviews, and prepare documentation.
- Coordinate onboarding and induction of new staff, ensuring all required forms and documents are completed.
- Maintain and update employee files(physical and digital) with accuracy and confidentiality.
- Assist with performance appraisal documentation and follow-ups.
- Support training coordination and maintain training records.
- Monitor compliance with labour laws and internal policies (visas, work permits, contract validity, etc.). ▪ Respond to employee inquiries related to HR policies and procedures.
B. Administration
- Provide day-to-day administrative support to the HR Department (filing, scanning, drafting letters, preparing reports).
- Assist with the preparation of HR reports for management.
- Support the organization of staff welfare and wellness activities.
- Act as a point of contact for general staff queries regarding HR processes.
- Process LPO requests for HR and administrative needs.
C. Payroll Backup (in support of Payroll Officer & HR Assistant)
- Assist in the processing of payroll in a timely and accurate manner, ensuring compliance with local laws and regulations.
- Calculate deductions, benefits, contributions, and statutory payments.
- Support leave and attendance reconciliations.
- Maintain accurate payroll records and documentation.
- Respond to employee payroll queries and resolve issues when required.
Required Skills and Experience:
- Diploma or bachelor’s degree in human resources, Business Administration, or a related field.
- Minimum 2 years of experience in HR administration or office administration; experience in payroll processing is a strong advantage.
- Solid understanding of HR principles, policies, and procedures.
- Strong knowledge of payroll principles and processes (for backup purposes).
- Familiarity with the Vanuatu Labour Act and statutory requirements (VNPF, contracts, work permits, visas).
- Experience in core HR processes such as recruitment, onboarding, training, and performance management.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to work with HR or payroll systems.
- Good command of English and Bislama (French is an advantage).
- High level of attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Excellent verbal and written communication skills.
- Strong interpersonal skills, with the ability to build and maintain relationships at all levels.
- Problem-solving and the ability to resolve HR and payroll issues effectively.
- Proactive, solution-oriented, and flexible, with the ability to manage multiple tasks.
- Ability to work independently as well as collaboratively in a team.
How to Apply
If you feel you meet the requirements and you are up for the challenge, please submit your current Resume, a copy of transcripts/qualifications (mandatory) with an application letter by the closing date (Thursday, 11TH September 2025) via the Internal Careers Portal – https://vodafonevanuatu.elmotalent.com.au/careers/VFVA/job/view/40 on the HR System or [email protected]
Job Category: Office & Administration. Job Type: Full-Time. Job Salary: Not stated.
Closes 12/09/2025
